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The Document Control Module manages the change and deviation processes for controlled documents. Below are recommended training videos for general users of Grand Avenue. Feel free to follow the path we have laid out below or jump to a specific topic for a quick refresh.
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This training is an overview of the Grand Avenue System for a General User. Topics Covered:
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This presentation covers what the defer task option is and how to use it. Key takeaway: the defer task feature does not change the due date of the task. It moves the task from your Task Assignments table to the Deferred Task Assignments table on your My Tasks page. Topics Covered:
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If enabled in your system, you may be able to set security questions to utilize if you forget your password.
Topics Covered:
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resources for each role within the module: Document Control Module Administrator, Document Control Coordinator, and Document Control User.
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Document Control Administrator Training Recorded Session
This training is intended for users with the Document Control Module Administrator role. This role is responsible for configuring the Document Control module.
This session includes a live demonstration of document control configuration.
Topics Covered:
Document Change Request (DCR) Process
DCR Form
The Relationships between and Configurations of:
Document Types
Approvers
Affected By
DCR Process
Document Collections
Viewing a Document
Document Control Setup “To Do” List
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Document Control Coordinator Training Recorded Session
This training is intended for users with the Document Control Coordinator role. The Document Control Coordinators are responsible for managing the ongoing process activities for the Document Control module, including actions on the Manage Change Requests, Manage Deviation Requests, and Manage Documents pages.
If no one is assigned to this role, users assigned the Module Administrator role will act as Module Coordinators.
If multiple Document Control Module Coordinators are assigned, incoming Change and Deviation Requests will need to be claimed by one of the Document Control Module Coordinators at the Preliminary Coordinator Review step.
This session includes a live demonstration of coordinator tasks and responsibilities.
Topics Covered:
Document Change Request (DCR) Process
Actions of the Coordinator:
Preliminary Coordinator Review
Release
Manage:
Documents
Formal Review
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Document Control User Training Recorded Session
This training is intended for general users of the Document Control module.
This session includes a live demonstration of different tasks assigned to users through out the Document Change Request (DCR) process.
Topics Covered:
Creating a Change Request
Formal Review Tasks
Impact Implementation Tasks
Roll Out Documents Tasks
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Downloadable Resources
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Document Control Configuration |
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Document Control Coordinator |
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Document Control User |
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Administrative Updates for Documents (Administrator and Coordinator) |
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Configuring the Document Control Module for Deviations |
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Deviation Functions for Document Control Coordinators |
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Deviation Functions for Document Control Users |
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Manage Preproduction Documents |
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Deviation Request Process Flow Chart |
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Change Request Process Flow Chart |
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