Several email notifications are sent during the change request (DCR) process. The table below summarizes the activities that generate notifications, the content of those notifications, and the notification recipients.
Action | Subject of Email Notification | Recipient(s) |
Originator submits DCR | New Task - Preliminary Coordinator Review | Coordinator |
Coordinator rejects Preliminary Coordinator Review | New Task - Submit New Request (includes coordinator signoff comments) | Originator |
Coordinator approves Preliminary Coordinator review | Change Request DCR-xxxxx submitted for Formal Review | Originator Observer |
New Task - Formal Review | Approvers | |
Coordinator cancels Formal Review | New Task - Preliminary Coordinator Review | Coordinator |
Change Request DCR-xxxxx canceled by <user> “The Formal Review for this Change Request was canceled by a Document Control Coordinator. Review and address any comments.” | Originator | |
Closed Task - Formal Review (includes coordinator signoff comments) | Approvers | |
An individual approver approves Formal Review | None | N/A |
An individual approver rejects Formal Review | Change Request DCR-xxxxx rejected by <user> (includes approver signoff comments) | Coordinator Originator |
All approvers have signed off Formal Review after one or more approvers have rejected the DCR | New Task - Preliminary Coordinator Review | Coordinator |
Change Request DCR-xxxxx rejected | Originator Approvers | |
All approvers have signed off Formal Review after approving the DCR | New Task - Release Documents | Coordinator |
Change Request DCR-xxxxx approved | Originator | |
Coordinator Rejects DCR at Release | Change Request DCR-xxxxx rejected by <user> (includes coordinator signoff comments) | Originator Approvers |
New Task - Preliminary Coordinator Review | Coordinator | |
Coordinator Releases DCR | Change Request DCR-xxxxx has been released | Originator |
DCR Closes | Change Request DCR-xxxxx has completed | Coordinator Originator |
Black Text = Task Notifications Red Text = Process Notifications