Document Control Module Administrators may batch export Documents, Change Requests, and Deviation Requests to a directory on the Grand Avenue web server.
Export Documents
Document Control Module Administrators may batch export Documents to a directory on the Grand Avenue web server.
Prerequisites
Grand Avenue release 15.6 or later
Click Configure Document Control > Configure Document Control Process Options and set “Enable Export of Documents?” to Yes.
Export Instructions
Click “Manage Documents” in the navigation menu
Click “Export Documents”
Use search criteria to specify which document revisions should be exported
Click the “Search” button
Click “Export Results to Server”
Click the “Export Documents to Server” button and wait for the message “Documents exported to <file-name> on the web server.”
Access the server location via FTP to download the files that were exported
Note: Customers with installations hosted by Grand Avenue should contact support@grandavenue.com to request instructions for accessing their private FTP site.
Example Output
Top-Level export folder, including CSV files containing metadata for the exported document files:
Export Change Requests
Document Control Module Administrators may batch export Change Requests to a directory on the Grand Avenue web server.
Prerequisite
Grand Avenue release 16.0 or later
Export Instructions
Click “Manage Change Requests” in the navigation menu
Click “Export Change Requests”
Use search criteria to specify which change requests should be exported
Click the “Search” button
Click “Export Results to Server”
Click the “Export Change Requests to Server” button and wait for the message “Change Requests exported to <file-name> on the web server.”
Access the server location via FTP to download the files that were exported
Note: Customers with installations hosted by Grand Avenue should contact support@grandavenue.com to request instructions for accessing their private FTP site.
Example Output
Export Deviation Requests
Document Control Module Administrators may batch export Deviation Requests to a directory on the Grand Avenue web server.
Prerequisites
Grand Avenue release 16.0 or later
Export Instructions
Click “Manage Deviation Requests” in the navigation menu
Click “Export Deviation Requests”
Use search criteria to specify which deviation requests should be exported
Click the “Search” button
Click “Export Results to Server”
Click the “Export Deviation Requests to Server” button and wait for the message “Deviation Requests exported to <file-name> on the web server.”
Access the server location via FTP to download the files that were exported
Note: Customers with installations hosted by Grand Avenue should contact support@grandavenue.com to request instructions for accessing their private FTP site.
Example Output
