Who Receives Notifications During the DCR Process?

Several email notifications are sent during the change request (DCR) process. The table below summarizes the activities that generate notifications, the content of those notifications, and the notification recipients.

Action	Subject of Email Notification	Recipient(s)
Originator submits DCR	New Task - Preliminary Coordinator Review	Coordinator
Coordinator rejects Preliminary Coordinator Review	New Task - Submit New Request (includes coordinator signoff comments)	Originator
Coordinator approves Preliminary Coordinator review	Change Request DCR-xxxxx submitted for Formal Review	Originator Observer
Coordinator approves Preliminary Coordinator review	New Task - Formal Review	Approvers
Coordinator cancels Formal Review	New Task - Preliminary Coordinator Review	Coordinator
	Change Request DCR-xxxxx canceled by <user> “The Formal Review for this Change Request was canceled by a Document Control Coordinator. Review and address any comments.”	Originator
	Closed Task - Formal Review (includes coordinator signoff comments)	Approvers
An individual approver approves Formal Review	None	N/A
An individual approver rejects Formal Review	Change Request DCR-xxxxx rejected by <user> (includes approver signoff comments)	Coordinator Originator
All approvers have signed off Formal Review after one or more approvers have rejected the DCR	New Task - Preliminary Coordinator Review	Coordinator
	Change Request DCR-xxxxx rejected	Originator Approvers
All approvers have signed off Formal Review after approving the DCR	New Task - Release Documents	Coordinator
	Change Request DCR-xxxxx approved	Originator
Coordinator Rejects DCR at Release	Change Request DCR-xxxxx rejected by <user> (includes coordinator signoff comments)	Originator Approvers
Coordinator Rejects DCR at Release	New Task - Preliminary Coordinator Review	Coordinator
Coordinator Releases DCR	Change Request DCR-xxxxx has been released	Originator
If the Training Management module is enabled: Coordinator Releases DCR	Change Request DCR-xxxxx has been released As a result, incomplete training records may have been created that you are responsible for as a coordinator, manager or trainer.	Training Coordinators Item trainers for documents in the change request Department Managers and Department Trainers for departments whose members have training requirements on documents in the change request.
DCR Closes	Change Request DCR-xxxxx has completed	Coordinator Originator

Black Text = Task Notifications Red Text = Process Notifications