Does deleting a training requirement delete the associated training records?

Completed training records for each user are retained permanently, even if the training requirement for the corresponding training item is removed from the user or the source of a training requirement changes (e.g., training item changes from being assigned directly to a user to being assigned through a training profile). If the user is assigned a new training requirement for the same training item, completed training records allow the system to recognize that the user has already been trained and not create new incomplete training records.

Example: Users in the Operations department have completed all training for the training profile of work instructions for an assembly line. If the training profile is deleted, the users will no longer require training, but the system will know that they are still trained because of the preserved completed training records. If a Training Coordinator then assigns the users a new training profile with the same documents, the users in the new profile will not have to be retrained on those documents (unless documents in the profile had been revised in the interim).

Incomplete training records for a training item are removed when training requirements are removed, to clearly indicate that the user did not finish training. If in the future the user is assigned a new training requirement for the same training item, the system will determine that the user was never trained, and automatically create new incomplete training records.

All of the following are types of Training Requirements:

Users assigned to training profiles
Users assigned to documents
Users assigned to general training items
Documents assigned to training profiles
General training items assigned to training profiles

Customer Support

Does deleting a training requirement delete the associated training records?

Related Articles